Administrative activities may include:

§  * Collection of data and managing project records, including maintenance of detailed

records of physical and financial performance and establishment of measurable procurement performance indicators;

§  * Refinement of procurement plans and schedules;

§  * Set up for gathering, analyzing, and reporting procurement-related project data and preparation of periodic reports to the organization;

§ *  Monitoring the procurement environment so that implementation can be facilitated or adjustments made; and

§  * Payment of invoices.

The quality of the controls, including the independence and credibility of procurement audits,

is critical to the reliability of the procurement system. The organization's code of ethics, its legal counsel,

and external legal advisory arrangements including any ongoing anti-corruption initiatives can contribute to proper procurement controls.

Control Procurements has a financial management component that involves monitoring payments to the seller.

This ensures that payment terms defined within the contract are met and that compensation

is linked to the seller's progress as defined in the contract.

A principal concern when making payments is to ensure there is a close relationship of payments made to the work accomplished.

A contract that requires payments linked to project output and deliverables rather than inputs such as labor hours has better controls.

Agreements can be amended at any time prior to contract closure by mutual consent,

in accordance with the change control terms of the agreement. Such amendments are typically captured in writing.