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1- EXPERT JUDGMENT
Examples of expert judgment during the Control Costs process include but are not limited to:
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* Variance analysis,
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* Earned value analysis,
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* Forecasting, and
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* Financial analysis
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2- DATA ANALYSIS
Data analysis techniques that can be used to control costs include but are not limited to:
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* Earned value analysis (EVA).
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Earned value analysis compares the performance measurement baseline to the actual schedule and cost performance.
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EVM develops and monitors three key dimensions for each work package and control account:
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* Planned value.
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Planned value (PV) is the authorized budget assigned to scheduled work.
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It is the authorized budget planned for the work to be accomplished for an activity or work breakdown structure (WBS) component,
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not including management reserve. The total of the PV is sometimes referred to as the performance measurement baseline (PMB).
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The total planned value for the project is also known as budget at completion (BAC).
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* Earned value.
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Earned value (EV) is a measure of work performed expressed in terms of the budget authorized for that work.
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It is the budget associated with the authorized work that has been completed. The EV being measured needs to be related to the PMB,
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and the EV measured cannot be greater than the authorized PV budget for a component.
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* Actual cost.
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Actual cost (AC) is the realized cost incurred for the work performed on an activity during a specific time period.
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It is the total cost incurred in accomplishing the work that the EV measured.
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The AC needs to correspond in definition to what was budgeted in the PV and measured in the EV.
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* Variance analysis.
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Variance analysis, as used in EVM, is the explanation (cause, impact, and corrective actions)
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for cost (CV = EV – AC), schedule (SV = EV – PV), and variance at completion (VAC = BAC – EAC) variances.
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Cost and schedule variances are the most frequently analyzed measurements.
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The percentage range of acceptable variances will tend to decrease as more work is accomplished.
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Examples of variance analysis include but are not limited to:
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* Schedule variance.
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Schedule variance (SV) is a measure of schedule performance expressed as the difference between the earned value and the planned value.
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It is the amount by which the project is ahead or behind the planned delivery date, at a given point in time.
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It is a measure of schedule performance on a project.
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The EVA schedule variance is a useful metric in that it can indicate when a project is falling behind or is ahead of its baseline schedule.
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The EVA schedule variance will ultimately equal zero when the project is completed because all of the planned values will have been earned.
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Schedule variance is best used in conjunction with critical path method (CPM) scheduling and risk management.
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* Cost variance.
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Cost variance (CV) is the amount of budget deficit or surplus at a given point in time,
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expressed as the difference between earned value and the actual cost. It is a measure of cost performance on a project.
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The cost variance at the end of the project will be the difference between the budget at completion (BAC) and the actual amount spent.
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The CV is particularly critical because it indicates the relationship of physical performance to the costs spent.
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Negative CV is often difficult for the project to recover.
Equation: CV = EV – AC.
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* Schedule performance index.
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The schedule performance index (SPI) is a measure of schedule efficiency expressed
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as the ratio of earned value to planned value. It measures how efficiently the project team is accomplishing the work.
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It is sometimes used in conjunction with the cost performance index (CPI) to forecast the final project completion estimates.
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An SPI value less than 1.0 indicates less work was completed than was planned. An SPI greater than 1.0 indicates that more work was completed than was planned.
Equation: SPI = EV/PV.
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* Cost performance index.
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The cost performance index (CPI) is a measure of the cost efficiency of budgeted
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resources, expressed as a ratio of earned value to actual cost. It is considered the most critical EVA metric and measures the cost efficiency for the work completed.
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A CPI value of less than 1.0 indicates a cost overrun for work completed. A CPI value greater than 1.0 indicates a cost underrun of performance to date.
Equation: CPI = EV/ AC .