1. 1- EXPERT JUDGMENT  

Examples of expert judgment during the Control Costs process include but are not limited to:  

  • * Variance analysis,  

  • * Earned value analysis,  

  • * Forecasting, and  

  • * Financial analysis 

  1. 2- DATA ANALYSIS  

Data analysis techniques that can be used to control costs include but are not limited to: 

  • * Earned value analysis (EVA).

  •  Earned value analysis compares the performance measurement baseline to the actual schedule and cost performance.

  • EVM develops and monitors three key dimensions for each work package and control account:  

  • * Planned value.

  • Planned value (PV) is the authorized budget assigned to scheduled work.

  • It is the authorized budget planned for the work to be accomplished for an activity or work breakdown structure (WBS) component,

  • not including management reserve. The total of the PV is sometimes referred to as the performance measurement baseline (PMB).

  • The total planned value for the project is also known as budget at completion (BAC).  

  • * Earned value.

  • Earned value (EV) is a measure of work performed expressed in terms of the budget authorized for that work.

  • It is the budget associated with the authorized work that has been completed. The EV being measured needs to be related to the PMB,

  • and the EV measured cannot be greater than the authorized PV budget for a component.  

  • * Actual cost.

  • Actual cost (AC) is the realized cost incurred for the work performed on an activity during a specific time period.

  • It is the total cost incurred in accomplishing the work that the EV measured.

  • The AC needs to correspond in definition to what was budgeted in the PV and measured in the EV 

  • * Variance analysis.

  •  Variance analysis, as used in EVM, is the explanation (cause, impact, and corrective actions)

  • for cost (CV = EV – AC), schedule (SV = EV – PV), and variance at completion (VAC = BAC – EAC) variances.

  • Cost and schedule variances are the most frequently analyzed measurements. 

  • The percentage range of acceptable variances will tend to decrease as more work is accomplished.

  • Examples of variance analysis include but are not limited to:  

  • * Schedule variance.

  • Schedule variance (SV) is a measure of schedule performance expressed as the difference between the earned value and the planned value.

  • It is the amount by which the project is ahead or behind the planned delivery date, at a given point in time.

  • It is a measure of schedule performance on a project.

  • The EVA schedule variance is a useful metric in that it can indicate when a project is falling behind or is ahead of its baseline schedule.

  • The EVA schedule variance will ultimately equal zero when the project is completed because all of the planned values will have been earned.

  • Schedule variance is best used in conjunction with critical path method (CPM) scheduling and risk management.  

SV = EV  PV
  • * Cost variance.

  • Cost variance (CV) is the amount of budget deficit or surplus at a given point in time,

  • expressed as the difference between earned value and the actual cost. It is a measure of cost performance on a project.

  • The cost variance at the end of the project will be the difference between the budget at completion (BAC) and the actual amount spent.

  • The CV is particularly critical because it indicates the relationship of physical performance to the costs spent.

  • Negative CV is often difficult for the project to recover.  

Equation: CV = EV – AC.    

  • * Schedule performance index.

  • The schedule performance index (SPI) is a measure of schedule efficiency expressed

  • as the ratio of earned value to planned value. It measures how efficiently the project team is accomplishing the work.

  • It is sometimes used in conjunction with the cost performance index (CPI) to forecast the final project completion estimates.

  • An SPI value less than 1.0 indicates less work was completed than was planned. An SPI greater than 1.0 indicates that more work was completed than was planned.  

Equation:  SPI = EV/PV.    

  • * Cost performance index.

  • The cost performance index (CPI) is a measure of the cost efficiency of budgeted

  • resources, expressed as a ratio of earned value to actual cost. It is considered the most critical EVA metric and measures the cost efficiency for the work completed.

  • A CPI value of less than 1.0 indicates a cost overrun for work completed. A CPI value greater than 1.0 indicates a cost underrun of performance to date.  

Equation: CPI = EV/ AC .